Paperless Tip: Never Ever Send Word Files as Correspondence-The Lawyerist

by Todd Hendrickson on August 24th, 2014

Never ever ever send a Word file as “correspondence.” A Word file — or a WordPerfect,, or Pages file — is not a document. PDFs are documents. Word files are drafts. And sending a draft that includes your digital letterhead and signature to anyone is just plain stupid. Here’s why.

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In a Paperless Office, A Bigger Monitor is Better

English: Multi-Screen Computer Desk with a Mus...
English: Multi-Screen Computer Desk with a Music Studio Setup (Photo credit: Wikipedia)

English: Multi-Screen Computer Desk with a Music Studio Setup (Photo credit: Wikipedia)



In a paperless practice, screen size is critical. Don’t skimp on the screen real estate. You have two choices: jumbo monitors or multi-monitor setups. I’ve opted for the jumbo monitor. Here’s why:

Multi-monitors are great for segregating programs to different screens. They look very cool. But if you are reading this, you are an attorney, not a day-trader. You will spend the majority of your time at your computer doing two things: reading and writing. Most of what you do falls in one of those two categories. And for those purposes, jumbo monitors excel.

Read why here.

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How I Went Completely Paperless in Two Days-lifehacker

Adam Dachis describes a system he uses for his “paperless” office.  It uses:
  • Doxie One or Doxie Go ($149-199): The Doxie One is the cheaper of the two scanners, but the Doxie Go comes with a battery so you can scan on the go. Personally, I use the Doxie Go so I can more easily scan away from my computer (and watch TV during those big scanning jobs) but either model will do the job just fine.
  • Evernote: You’ll use Evernote to store and organize your new digital paper. Download the app and sign up for an account (if you don’t have one already).
  • Eye-Fi X2 Card (Optional, $30): When you put an Eye-Fi card in Doxie, it’ll transfer scans over Wi-Fi back to your computer. While it requires a little extra setup, Doxie works much better this way. All you have to do is scan and check your computer moments later to find the file(s).
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